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Steps after submitting your application

Once online payment is complete, you will not be able to make any changes to your request and no refund will be possible.

For an application that doesn't need to be reviewed or approved by Corporations Canada (for example: submission of documents such as by-laws, financial statements, proxy circulars, etc.), the document will be automatically filed with the corporation's records maintained by Corporations Canada. Corporations Canada will send a correspondence indicating that the request has been processed for online applications only.

Following this is the process for an application when it needs to be reviewed and approved by Corporations Canada:

Step 1 – Is your application complete and valid?

Only for PDF form, email or mail filing. Filing online makes you skip this step since your application needs to be complete and valid before you can submit it.

Upon reception of your documents, we will check what you've submitted.

An application is complete when:

An application is invalid when a corporation does not exist in the legal sense (e.g., it's dissolved or has moved to another jurisdiction).

If your application is incomplete or invalid

What Corporations Canada does

Returns your application with a letter explaining what's missing or why it's invalid.

What you need to do

Send a complete and valid application within the time period, starting on the date indicated in the letter:

  • 3 months for a business
  • 6 months for a not-for-profit
  • 4 months for a Coop

Note that a certificate can only be issued as of the date Corporations Canada receives your complete application or at any later date you request.

A corporation becomes active on the effective date that appears on a certificate.

What happens if you don't respond to Corporations Canada's letter
  • Your application will be considered abandoned.
  • The fee, if any, will be refunded.

Step 2 –  Ensure your application complies with the legislation

Your application gets examined to make sure it meets the requirements of the legislation. At this step, the fee, if any, will not be refunded.

Sometimes, Corporations Canada needs more information than what you submitted, for example, additional information about the corporate name you propose.

If your application is complete but additional information is needed

What Corporations Canada does

Returns your application with a letter that tells you what additional information or documents are needed.

What you need to do

Resend your complete application with the missing information requested within the time period, starting on the date of your letter:

  • 3 months for a business
  • 6 months for a not-for-profit
  • 4 months for a Coop
What happens if you don't respond to Corporations Canada's letter
  • Your application will be considered abandoned.
  • The fee, if any, will not be refunded

Step 3 – Corporations Canada accepts your application

Once your application is accepted, we will send you a confirmation and issue a certificate, if applicable.

Note that a certificate can only be issued as of the date Corporations Canada received your complete application or at any later date if you indicate it in your correspondence when submitting all the required documents and fees.

When to contact us regarding your application?

If it's currently within the defined processing time, you can assume your application is still being processed and you don't need to contact us.

If Corporations Canada does not respond to your application within the defined time period, a reimbursement could apply (see Remission Policy of Corporations Canada).

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